How To Reconcile A Bank Statement In QuickBooks With No Effort?

Summary: Each of you always wants to have a bank as well as credit card statement in your hand. This is so because you can easily compare each transaction with the ones transferred into QuickBooks. Therefore, it is extremely essential to Reconcile In QuickBooks every month so that you can analyze and also be ensured everything matches.

QuickBooks is undoubtedly one-stop financial management software for all small as well as medium-sized businesses. However, reconciliation for your business account is a great event in QuickBooks for analyzing your transactions. Therefore, if you want to match your bank and credit card statements, then try to Reconcile In QuickBooks every month. Once you have your bank statements in hand, you can check the transactions with what you entered into QBs. Furthermore, you will have an assurance that your accounts are indeed balanced and precise.

In this guide, you will learn how to get started with the reconciliation of your accounts in QuickBooks. Thus, feast your eyes on the blog post from top-to-toe!

Why QuickBooks Bank Reconciliation Is Important?

Reconciliation for business accounts in QuickBooks is essential especially when you prefer using QuickBooks for your small business bookkeeping. Every business is strongly recommended to Reconcile An Account In QuickBooks monthly basis to avoid any inaccuracies. However, QuickBooks automatically generates a QuickBooks Reconciliation Report to compare and immediately catch any fraudulent or strange transactions in your account.

The reasons why need to set up your bank account with QuickBooks are as:

• After successful reconciliation, all the transactions listed in your bank account will be recorded.
• Any bogus transaction will be easily identified and so you will be aware of it.
• You will be able to make sure all transactions are correct.

Also Read: How to use QuickBooks Online

The Stepwise Instructions To Reconcile In QuickBooks Without Any Effort

Beneath, we’ll walk you through the step-by-step procedure on How To Reconcile In QuickBooks Online in a more effortless manner. So, despite wandering, give a short glimpse of the compiled information and start making implementation accordingly.

Instruction 1: Review Your Opening Balance

If this is your first time to attempt reconcile an account, then you should review the opening balance. It is however required to match the bank account balance for the day you started tracking transactions in QuickBooks. Therefore, if you don’t have yet an opening balance or probably you forgot to enter an opening balance while creating an account, don’t worry! The comprehensive guide is at your fingertips.

Double-check Whether or Not Have An Opening Balance

• Go to the “Accounting” section and select the option of “Chart of accounts”.
• Locate the account and select “Account history” inside the “Action” column.
• Now, search for an opening balance entry.
• Usually, in the “Payee Account” column, the “Opening Balance Equity” option appears, and in the “Memo” column, the “Opening Balance” option appears.

If you see an opening balance entry, that’s great! You don’t need to move ahead. Only write down the date and amount and frequently check your bank statements to ensure the opening balance is correct.

Also Read: QuickBooks Unrecoverable Error

Enter An Opening Balance

But, if you didn’t see an opening balance entry, let’s enter the opening balance manually.

1. First, make sure you know the amount you need to enter for your opening balance.
2. Then, go to the “Settings” section and select “Chart of accounts”.
3. Then, click “New”, and choose the “Bank” or “Credit Card” option whichever you want.
4. After that, fill up the details of your account and click the “Enter Opening Balance” tab.
5. In the “open balances” section, pick the date you want to begin tracking your finances.
6. Afterward, enter the account balance for that date.
   Then, click “OK”.
7. Now, once done, click the “Save & Close” tab to record the opening balance.

Edit An Opening Balance

If there are a few older transactions than the opening balance to add, then simply edit the start date and balance. Here’s how:

1. Click on the gear icon to open “Settings” and then select “Chart of accounts”.
2. Locate the account and tap on “View register”.
3. Find the opening balance entry and select it.
4. Then, modify the date and the amount separately. If needed, click the “Edit” tab to make your changes.
5. Finally, click “Save”.

Check The Opening Balance Entry

1. Go to the “Lists” menu and select “Chart of Accounts”.
2. Locate the “Opening Balance Equity” account and open it.
3. Check the account balance. Make sure it is 0.00.

Important Note: When you connect your bank and credit card accounts to online banking, QuickBooks will automatically download transactions and quickly enters the opening balance. So, don’t worry about the opening balance.

Also Read: Write Off Bad Debts In QuickBooks Online

Instruction 2: Prepare For The Reconciliation

Now, make sure you enter all your transactions for the bank statement duration that you plan to Reconcile In QuickBooks. If a few transactions are not on your bank statement, then wait for it to enter them.

Instruction 3: Start Reconciling

Now, you have your bank statement, so you can start reconciling your accounts in QuickBooks right away. Well, QBO Reconciliation for your bank account is an important step in managing your business. Thus, let’s perform the below-noted steps to do so:

1. First, launch QuickBooks.
2. Then, go to the “Settings” section and click on the “Reconcile” tab.
3. Now, from the “Account” drop-down menu, choose the bank or credit card account that you want to reconcile.
4. Afterward, enter the “Beginning Balance”, “Ending Balance” and “Ending Date” respectively into their required field. You can see all the important information from the bank or credit card statement that you received.
5. Also, double-check that your opening balance matches your statement.
6. If everything is mentioned, click the “Start Reconciling” button.
7. Now, take your bank statement and compare that to the information in QuickBooks specially the dates and the months.

Instruction 4: Match Transactions

Once your selected account is successfully reconciled in QuickBooks, then compare the two transactions (The transaction on your bank statement and the same one in the Reconciliation window).

All you have to do is to slightly walk-through the list of transactions that appeared on your screen after reconciliation. And thereafter, take a glance at the list of transactions mentioned on the bank statement to compare them. If the details match, then check the circle otherwise don’t mark it as reconciled.

Although your account is connected to QBs so you will see many transactions that are already checked next to them.

Instructions 5: Verify The Difference Is Zero

After matching the QuickBooks and bank statement transactions, the differences should be zero. Do not finish the Reconcile In QuickBooks process until you see the ‘Difference $0.00’ at the top-right corner of the reconciliation window. Otherwise, you will probably experience QuickBooks bank reconciliation problems next month.

What If The Difference Is Not Showing Zero?

1. In the Reconciliation window, select the “Edit Info” tab.
2. Analyze the Ending balance and Ending date.
3. Check your bank statement. Make edits as needed.
4. When you’re done, click the “Save” button.

Instruction 6: Finish Now

1. After bringing the difference to ZERO, click the “Finish now” tab.
2. Now, you will see the Success! Page.
3. Finally, click the “Done” button to successfully finish the reconciliation.

How To View And Print QuickBooks Reconciliation Report?

When you finish the reconciliation process, QuickBooks automatically generates QuickBooks Reconciliation Report. Here’s how you can view this report and print it if need a hard copy:

1. First of all, browse the “Reports” page in the QuickBooks account.
2. Then, type in “Reconciliation Report” in the search bar and hit the “Enter” key.
3. Now, select the “Reconciliation Report” option from the results.
4. Then, opt for the bank or credit card account in which you want to view the Reconciliation Report.
5. Now, from the “Report Period” drop-down menu, choose the specific reconciliation period.
6. In the end, click the “View” tab to open the QuickBooks Reconciliation Report.
7. To print the report, click on the “Print” button located at the upper right corner of the QuickBooks Reconciliation Report.

Also Read: QuickBooks Tool Hub

Professional QuickBooks Online Support To Reconcile In QuickBooks?

Reconciling your bank account in QuickBooks every month is always a good idea. This effectively helps you to be aware of any fraudulent transactions and even makes your account secured. So, the aforementioned guide will lead to straightforwardly and quickly Reconcile In QuickBooks. Hoping that you get all the relevant information related to your bank reconciliation in QuickBooks.

If you still need advanced QuickBooks Online Support for QBs reconciliation, feel free to get in touch with us. We are certified tech specialists dedicatedly to working round the clock to assist you at a reasonable cost.

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